Convert accepted quotes
Create an invoice snapshot from accepted work instead of copying customer and pricing information manually.
Invoicing software for small business
Works without phone signalQuotes save on your phone
Straightforward invoicing software for Australian small businesses
Turn accepted quotes into clear invoices, let customers pay by card with one tap, and keep sent, paid, overdue and draft documents visible in one workspace.
- No credit card required
- $19 AUD per month after trial
- Cancel anytime
Try it: edit this quoteNo sign-up needed
Step 1 of 5: Type your business name.
QUOTE
JOBKitchen tap and lighting repairs
ItemQtyPriceAmount
$320.00
$260.00
$190.00
Subtotal$770.00
GST$77.00
Total$847.00
Sign up and this quote is waiting in your account, ready to send and get signed. 30 days free, no credit card.
Designed for practical work
Create invoices without entering the job twice.
Wattlebase connects quoting and invoicing so customer details, line items, currency and totals can continue through the workflow.
Professional PDF invoices
Download or email a consistent invoice containing your business, customer, item and payment details.
Clear invoice status
Keep draft, sent, paid, overdue and void states visible so you know what needs attention.
Customer document history
Review quotes and invoices alongside the customer record for a clearer history of the relationship.
Try the whole job
See what happens after you hit send.
Play the customer: open the quote, type a name and sign it. Then record a deposit and the final payment. It takes 30 seconds and nothing is saved.
Step 1 of 3: This is the email Sarah gets. Open the quote as them.
To: Sarah NguyenQuote from Your Business Pty Ltd
Hi Sarah, here is your quote for kitchen tap and lighting repairs. Total $847.00 incl. GST. You can review and accept it online.
Built for the trades
More than quotes and invoices.
The tools that protect the money on every job, all included in the same price.
Your wholesaler’s prices
Import your supplier’s price file, set your markup and see your margin on every quote. Customers never see your costs.
Variations signed on site
Extra work? The customer signs the variation on your phone or by link, and it’s added to the invoice.
Profit on every job
Materials, hours and other costs against what you invoiced, so you can see which jobs made money.
Licence and insurance reminders
Wattlebase emails you 30 days and 7 days before a licence, card or insurance runs out. Send the certificate to a builder in seconds.
More Google reviews
A short email the morning after a customer pays asks for a review. Never more than once in 6 months, with a stop link.
Property managers and sites
Keep an agency’s properties, tenants and work order numbers together, with smoke alarm and safety checks due.
Photos and optional extras
Add site photos to quotes and jobs, and let customers tick optional extras when they accept.
After the quote
The rest of the job, sorted.
Wattlebase keeps going once the customer says yes, from booking the work to getting paid.
Get paid by card
Every invoice can carry a Pay now button. Customers pay by card, Apple Pay or Google Pay and the money lands in your bank.
Jobs and reminders
Book the job, set up repeat visits and let Wattlebase remind the customer the day before you arrive.
Bring your team
Invite office staff and workers. Assign jobs and give field workers their own view without the prices.
Xero and BAS ready
Send invoices and payments to Xero automatically, or pull a GST report for any BAS quarter.
Useful workflow guidance
A practical invoicing workflow
A consistent process helps you send accurate documents promptly and keep a useful record of what was billed.
- 01Confirm the accepted scope
Check the approved quote and make sure the invoice reflects the work or agreed billing stage.
- 02Review customer and business details
Confirm names, contact details, identifiers and addresses before sending.
- 03Check line items, GST and currency
Review quantities, prices, taxes and totals against the agreement and your circumstances.
- 04Set the due date and payment information
Give the customer clear timing and a supported payment path or payment instructions.
- 05Send and get paid
Email the invoice with a Pay now button. Card payments mark it paid automatically; record cash or bank transfers yourself.
A better customer experience
Keep billing understandable for you and your customer
Clear descriptions, due dates and totals reduce ambiguity and make it easier for customers to process an invoice.
Wattlebase is an operational quoting and invoicing tool, not accounting or tax advice. Confirm Australian invoicing and record-keeping obligations for your business.
Common questions
What small businesses ask
Can I create an invoice without an accepted quote?
Wattlebase currently creates invoices from accepted quotes so the agreed details remain connected.
Can I mark an invoice as paid?
Yes. Record full or part payments by cash, bank transfer or card and send the customer a receipt. When a customer pays online, the invoice is marked paid automatically.
Can I email and download invoices?
Yes. You can email a professional PDF invoice and download a copy for your records.
Does Wattlebase lodge tax information?
No. Wattlebase does not lodge BAS or tax returns. It does give you a GST report for any BAS quarter and can send invoices and payments to Xero for your bookkeeper.
Can my customers pay by card?
Yes. Connect your own Stripe account and invoices and deposits get a Pay now button for card, Apple Pay and Google Pay. The money goes to your bank, the invoice marks itself paid, and Wattlebase takes no cut.
Can my staff use it too?
Yes. The Team plan is $39 AUD a month for up to 5 people. Invite staff with Owner, Office or Field access and assign jobs to them; field workers see their jobs without the prices.
Is there a Wattlebase app for my phone?
Yes. There’s nothing to download from an app store. Open wattlebase.com.au on your phone and add it to your home screen in two taps, and it opens full screen like any other app.
What if there’s no phone signal on site?
Keep working. Quotes and customers you create with no signal are saved on your phone and upload automatically when you’re back in range. Sending and PDFs wait until you’re online.
Start without a credit card
Try Wattlebase free for 30 days.
Continue for $19 AUD per month or $190 AUD per year, or $39 AUD per month for a team of up to 5. GST is not currently charged. Every feature is included.