Secure quote link
Each sent quote can include a dedicated link for the customer to review and respond.
Online quote approval
Works without phone signalQuotes save on your phone
Make quote acceptance simple for your customers
Send a secure quote link. Your customer reviews it, adds their name and signature, and accepts or declines. No printing or scanning.
- No credit card required
- $19 AUD per month after trial
- Cancel anytime
Try it: edit this quoteNo sign-up needed
Step 1 of 5: Type your business name.
QUOTE
JOBKitchen tap and lighting repairs
ItemQtyPriceAmount
$320.00
$260.00
$190.00
Subtotal$770.00
GST$77.00
Total$847.00
Sign up and this quote is waiting in your account, ready to send and get signed. 30 days free, no credit card.
Designed for practical work
A clearer path from sent to accepted.
Online acceptance gives the customer a focused response experience and keeps the result connected to the quote in your workspace.
Name and signature
Accepted quotes can record the customer name, electronic signature and response time.
Accept or decline
The customer can communicate a clear decision while the quote status updates in Wattlebase.
Response history
Retain the acceptance or decline event with the document rather than relying on a separate email chain.
Try the whole job
See what happens after you hit send.
Play the customer: open the quote, type a name and sign it. Then record a deposit and the final payment. It takes 30 seconds and nothing is saved.
Step 1 of 3: This is the email Sarah gets. Open the quote as them.
To: Sarah NguyenQuote from Your Business Pty Ltd
Hi Sarah, here is your quote for kitchen tap and lighting repairs. Total $847.00 incl. GST. You can review and accept it online.
Built for the trades
More than quotes and invoices.
The tools that protect the money on every job, all included in the same price.
Your wholesaler’s prices
Import your supplier’s price file, set your markup and see your margin on every quote. Customers never see your costs.
Variations signed on site
Extra work? The customer signs the variation on your phone or by link, and it’s added to the invoice.
Profit on every job
Materials, hours and other costs against what you invoiced, so you can see which jobs made money.
Licence and insurance reminders
Wattlebase emails you 30 days and 7 days before a licence, card or insurance runs out. Send the certificate to a builder in seconds.
More Google reviews
A short email the morning after a customer pays asks for a review. Never more than once in 6 months, with a stop link.
Property managers and sites
Keep an agency’s properties, tenants and work order numbers together, with smoke alarm and safety checks due.
Photos and optional extras
Add site photos to quotes and jobs, and let customers tick optional extras when they accept.
After the quote
The rest of the job, sorted.
Wattlebase keeps going once the customer says yes, from booking the work to getting paid.
Get paid by card
Every invoice can carry a Pay now button. Customers pay by card, Apple Pay or Google Pay and the money lands in your bank.
Jobs and reminders
Book the job, set up repeat visits and let Wattlebase remind the customer the day before you arrive.
Bring your team
Invite office staff and workers. Assign jobs and give field workers their own view without the prices.
Xero and BAS ready
Send invoices and payments to Xero automatically, or pull a GST report for any BAS quarter.
Useful workflow guidance
How online quote acceptance works
The process is designed to keep the decision easy for the customer and visible for the business.
- 01Finish and review the quote
Confirm the scope, customer, pricing, validity and terms before sending.
- 02Email the quote
Wattlebase sends the customer a PDF and a secure link to the response page.
- 03Customer reviews the document
The response page presents the quote details and available decision clearly.
- 04Customer records their decision
For acceptance, the customer enters their name and electronic signature before confirming.
- 05Wattlebase updates the record
The quote status and response event are saved so the business can continue the workflow.
A better customer experience
Reduce the friction of printing, signing and scanning
A simple online response is especially useful when customers are away from a printer or reviewing the quote on a phone.
Electronic acceptance requirements can depend on the transaction and circumstances. Obtain appropriate legal advice for high-value or specialised contracts.
Common questions
What small businesses ask
Does the customer need a Wattlebase account?
No. The customer responds through the secure quote link without creating a Wattlebase account.
Is a signature required to accept?
Wattlebase asks the customer for their name and electronic signature when recording acceptance.
Can the customer decline the quote?
Yes. The response page offers both accept and decline decisions when the quote is awaiting a response.
Can an accepted quote become an invoice?
Yes. After acceptance, the business can convert the quote into an invoice snapshot.
Can the customer pay a deposit when they accept?
Yes. If the quote asks for a deposit and the business has online payments switched on, the customer can pay it by card straight after accepting.
Can my customers pay by card?
Yes. Connect your own Stripe account and invoices and deposits get a Pay now button for card, Apple Pay and Google Pay. The money goes to your bank, the invoice marks itself paid, and Wattlebase takes no cut.
Can my staff use it too?
Yes. The Team plan is $39 AUD a month for up to 5 people. Invite staff with Owner, Office or Field access and assign jobs to them; field workers see their jobs without the prices.
Is there a Wattlebase app for my phone?
Yes. There’s nothing to download from an app store. Open wattlebase.com.au on your phone and add it to your home screen in two taps, and it opens full screen like any other app.
What if there’s no phone signal on site?
Keep working. Quotes and customers you create with no signal are saved on your phone and upload automatically when you’re back in range. Sending and PDFs wait until you’re online.
Start without a credit card
Try Wattlebase free for 30 days.
Continue for $19 AUD per month or $190 AUD per year, or $39 AUD per month for a team of up to 5. GST is not currently charged. Every feature is included.