Unit and installation separated
Show the unit, standard install and extras such as pipe runs, brackets and electrical work.
Air conditioning quote software Australia
Works without phone signalQuotes save on your phone
Quoting software for air conditioning businesses
Quote split and ducted installs, services and repairs with unit, installation and extras listed clearly, then get approval online before you order the unit.
- No credit card required
- $19 AUD per month after trial
- Cancel anytime
Try it: edit this quoteNo sign-up needed
Step 1 of 5: Type your business name.
QUOTE
JOBSplit system install
ItemQtyPriceAmount
$1,650.00
$650.00
$165.00
Subtotal$2,465.00
GST$246.50
Total$2,711.50
Sign up and this quote is waiting in your account, ready to send and get signed. 30 days free, no credit card.
Designed for practical work
HVAC quotes without the back and forth.
Customers compare unit sizes, brands and installation costs. A clear quote makes yours easy to choose.
Options made simple
Send a quote for each unit size or brand so the customer can pick the one they want.
Service agreements
Use recurring invoices for regular maintenance customers.
Approval before ordering
The customer signs online, so you can order the unit with confidence.
Try the whole job
See what happens after you hit send.
Play the customer: open the quote, type a name and sign it. Then record a deposit and the final payment. It takes 30 seconds and nothing is saved.
Step 1 of 3: This is the email Ben gets. Open the quote as them.
To: Ben ThompsonQuote from CoolAir Climate Services
Hi Ben, here is your quote for split system install. Total $2,711.50 incl. GST. You can review and accept it online.
Built for the trades
More than quotes and invoices.
The tools that protect the money on every job, all included in the same price.
Your wholesaler’s prices
Import your supplier’s price file, set your markup and see your margin on every quote. Customers never see your costs.
Variations signed on site
Extra work? The customer signs the variation on your phone or by link, and it’s added to the invoice.
Profit on every job
Materials, hours and other costs against what you invoiced, so you can see which jobs made money.
Compliance certificates
Record the CCEW, CES or other certificate on the job, with its number and file, and show the number on the invoice.
Licence and insurance reminders
Wattlebase emails you 30 days and 7 days before a licence, card or insurance runs out. Send the certificate to a builder in seconds.
More Google reviews
A short email the morning after a customer pays asks for a review. Never more than once in 6 months, with a stop link.
Property managers and sites
Keep an agency’s properties, tenants and work order numbers together, with smoke alarm and safety checks due.
Photos and optional extras
Add site photos to quotes and jobs, and let customers tick optional extras when they accept.
After the quote
The rest of the job, sorted.
Wattlebase keeps going once the customer says yes, from booking the work to getting paid.
Get paid by card
Every invoice can carry a Pay now button. Customers pay by card, Apple Pay or Google Pay and the money lands in your bank.
Jobs and reminders
Book the job, set up repeat visits and let Wattlebase remind the customer the day before you arrive.
Bring your team
Invite office staff and workers. Assign jobs and give field workers their own view without the prices.
Xero and BAS ready
Send invoices and payments to Xero automatically, or pull a GST report for any BAS quarter.
Useful workflow guidance
Writing a clear air conditioning quote
These steps reduce questions and help customers compare quotes fairly.
- 01Confirm the unit and capacity
List brand, model and capacity so there is no confusion.
- 02Separate supply and installation
Show the unit price and the installation price as different lines.
- 03List likely extras
Extra pipe length, wall penetrations, brackets and electrical upgrades.
- 04Mention warranties
Note the manufacturer’s warranty and your workmanship warranty.
- 05Set payment terms
Include the deposit, due date and how to pay.
A better customer experience
From site visit to installed and invoiced
Quote at the site visit, get a signed yes online and invoice from the same job when the install is done.
Wattlebase keeps your certificates with the job and reminds you before your licences expire. Refrigerant handling, electrical work and compliance requirements remain your responsibility.
Common questions
What small businesses ask
Can I send different unit options?
Yes. Create a quote for each option and send them together.
Can I bill regular servicing?
Yes. Set up recurring invoices for maintenance customers.
Can I include electrical work?
Yes, as a separate line, provided it is done by an appropriately licensed person.
Can I include my warranty terms?
Yes. Save default terms and notes in your settings and they appear on every quote.
Can my customers pay by card?
Yes. Connect your own Stripe account and invoices and deposits get a Pay now button for card, Apple Pay and Google Pay. The money goes to your bank, the invoice marks itself paid, and Wattlebase takes no cut.
Can my staff use it too?
Yes. The Team plan is $39 AUD a month for up to 5 people. Invite staff with Owner, Office or Field access and assign jobs to them; field workers see their jobs without the prices.
Is there a Wattlebase app for my phone?
Yes. There’s nothing to download from an app store. Open wattlebase.com.au on your phone and add it to your home screen in two taps, and it opens full screen like any other app.
What if there’s no phone signal on site?
Keep working. Quotes and customers you create with no signal are saved on your phone and upload automatically when you’re back in range. Sending and PDFs wait until you’re online.
Start without a credit card
Try Wattlebase free for 30 days.
Continue for $19 AUD per month or $190 AUD per year, or $39 AUD per month for a team of up to 5. GST is not currently charged. Every feature is included.